2019 Summer Institute

Hosted by Shepherd University Admissions Office
301 N. King Street
Shepherdstown, WV 25443


Chair: Kate Perry, William and Mary (VA)
PD Chair:  Alice Robertson, Chantilly High School (VA)
College Tours:  Kevin Zimmerman, Roanoke College (VA)

PCACAC office:
Rhonda Douthit, Executive Assistant & Site Director
[email protected] | 434-989-7557

Using a personalized setting, this event is uniquely designed to provide training, networking opportunities and leadership development for new and mid-level college admission and counseling professionals who assist students in the transition from high school to college. The two-day institute offers a lineup of sessions that promise to motivate and educate professionals on both sides of the desk. Your participation furthers our mission to support and advance college admission professionals like yourself as you guide your institution, students, and families in an ethical manner.

Follow up the Institute with a tour of Shenandoah University on July 16 and other surrounding area colleges/universities on July 17. 

Click on the "Register Here" button below to register today! 


The National Association for College Admission Counseling (NACAC) has joined hands with PCACAC to provide grant money in support of school counselors or admission professionals who work with students in public school systems or public charter schools. Grant recipients will receive free Summer Institute registration and a PCACAC membership through September 30, 2020. Preference will be given to those serving economically disadvantaged students and/or students from underrepresented populations.


Grant applicants may register and select the "Pay later" option. If selected, we will apply a credit. If not selected, payment will be due by June 28.

The Grant Committee will review applications and notify applicants of their decision by Monday, June 24.


Registration open through June 28.

This year's fees:



Sunday night, LODGING ONLY
(early arrival and check-in option)



Summer Institute Registration
(excludes Wednesday college tours)



College Tours: Tuesday night lodging & Wednesday light breakfast for college tours




  • If you are registering a current PCACAC member, please enter their username and password to access the form. DO NOT enter your own.
  • If you are registering someone who is NOT currently a PCACAC member, enter THEIR email address in the NEW USER section.  DO NOT use your email address.
  • If you would like to register new staff but do not yet know who they are, you may register using a "fake" email address (i.e., [email protected], [email protected], etc.).  Enter TBD for their name(s) and be sure to include your information under the "Additional Contact" section on the registration form so we know who to send a copy of the invoice/receipt to.  Once you know their name and email, please send their information to [email protected].

REFUND POLICY:  To process a refund, requests must be emailed to [email protected] by June 28, 2019. Refunds will not be given for cancellations after that date or in the event of non-participation. A $50 processing fee will be applied to refunds.

PCACAC reserves the right to cancel an event if there is insufficient registration.

Registration closes at midnight on Friday, June 28, 2019.  We do not offer one-day or on-site registration.  

Space is limited to 125 participants so don't miss out - REGISTER TODAY!


Check in at the Potomac Place Dormitory Lobby
170 W. Campus Drive, 1st Floor
Shepherdstown, WV 25443

Early arrivals, please plan to arrive any time after 4pm on July 14.  For those coming on July 15, registration begins at 9am.


Parking for this event is free in the lot adjacent to the Potomac Place dorms! We encourage carpooling whenever possible.


Sport your PCACAC gear at the conference or throughout the year! To order with an embroidered PCACAC anchor logo visit our LANDS' END SITE.


Calling all colleges and universities!  We want to bring 120+ counselors and admission professionals to your campus and what better way than to host an upcoming Summer Institute? Submit your proposal to host our 2020 Annual Summer Institute today.  Find out how in the CALL FOR PROPOSALS.  Email [email protected] for a proposal template.


Thank you for joining us on July 9-10, 2018 for our 15th Annual Summer Institute at the University of Richmond!  For those who stayed on for college tours on July 10 and 11 at Randolph-Macon College, Virginia Commonwealth University and University of Mary Washington, we hope you had a terrific time as well.  

Our sincere appreciation goes out to those who generously supported us in 2018:

  • University of Richmond for providing top-notch service, lodging, food, refreshment breaks, meeting space, and campus tours.  What an amazing staff and campus!  A special "Thank you!" to our Keynote speakers for the Fireside Chat - Dr. Ronald Crutcher, President, and Stephanie Dupaul, Vice President for Enrollment Management.

  • NACAC for sponsorship of the Public School Counselor Grant attendees.

Your participation in our professional development programs furthers our mission to support and advance college admission professionals like yourself as you guide your institution, students, and families in an ethical manner.

Members may login at www.pcacac.org to access details on past professional development events, such as session materials, program schedules, Keynote speakers, faculty, sponsors, and grants/scholarships offered.



The National Association for College Admission Counseling (NACAC) generously provided PCACAC with grant money to support participation of a number of public school counselors at the 2018 PCACAC Summer Institute. The following counselors who work in public school systems or at public charter schools were selected for the scholarship:

2018 recipients are:

  • Adam El Shazli, DC College Access Program (DC)
  • Tonya M. James, Sussex Central High School (DE)
  • Britt D'Antonio Lewis, Meade High School (MD)
  • Kristina Nance, Bridges Baltimore (MD)
  • Alicia Oglesby, KIPP DC: College Preparatory School (DC)